Tech publisher VentureBeat found itself in a situation familiar to many publishers with events businesses at the beginning of April.
The company’s annual GameBeat Summit 2020 was set to take place at the end of the month in Los Angeles and as the pandemic grew more severe, more and more precautions were put in place to keep guests safe. Eventually, however, it became illegal to hold events at all and just three weeks ahead of showtime, vp of strategic partnerships Gina Joseph said her team started adapting the event to be entirely virtual.
With 50% of the company’s revenue coming from events, Joseph said that events in their virtual form are still a significant part of the business strategy.
Joseph said that not only was her team able to hang onto all of the more than 120 speakers and keep the more than 50 sessions on the schedule for GameBeat, but all of the sponsors stayed locked in as well. The sales team was even able to sign additional partnerships leading up to the summit.
GameBeat Summit 2020 ended up bringing in more money from its virtual iteration than it did as its in-person version in 2019, she said. This was not only due to a higher profit margin, but also due to the fact that her team was able to keep sponsorships prices consistent with the summit’s original in-person format.
The summit’s success “proved out that virtual events can be more effective and valuable than in-person events,” Joseph said.
In the latest episode of The New Normal, Joseph talked about transitioning into virtual events and how lead generation and thought leadership are top of mind for the business-to-business publisher’s sponsors.
The first phase of marketing strategies is “always going to be thought leadership, awareness and going to market, and the more effective you can be in that,” the more quality leads you can get, Joseph said. In person events have always been a major tool for business-to-business marketers to achieve lead generation and provide touch points with their audience for marketers.
But, Joseph said, the fact of the matter is that in a virtual format there are more ways to track the impressions that sponsors made on the audience. In-person events have less tangible ways to estimate the number of people who saw a sponsor’s banner or the number of conversations that can be held by their booth. The virtual format gives sponsors the opportunity to hold more one-to-one meetings and have access to Slack channels to have more direct and engaged lines of communication.
In order to get people involved and interacting with the content and during the networking opportunities “it comes down to personalization,” said Joseph, adding that all of the attendees have to feel like they’re connected with each other as well as with the brand hosting the event and the sponsors who are there. They shouldn’t feel like they are trapped behind the screen, she said.
Be “thoughtful about what their days look like,” she said. To do this, her team began integrating breaks fo participants to leave their computer as well as networking chats or one-on-one meetings. Joseph said they will also actively reach out to attendees to get real-time input during the event.
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